Executive Assistant

Voice Systems Engineering (VSE) is an organization of entrepreneurial, growth-minded people working to positively impact people’s lives. Our advisor-based, technology platform marketplaces service verticals including psychic guidance, health, and wellness.    

At VSE, we believe that when the right people come together, anything is possible. We have created a remote-first environment and a culture dedicated to diversity, equity, balance, and belonging.  

We are proud to utilize a flat management structure called Holacracy. This flexible operating framework allows us to break down bureaucracy and constraints to enhance transparency, empowerment, agility, and action.

Job Overview: 
Are you a master of multitasking with a passion for providing top-notch executive and personal assistance? We're seeking a dynamic individual to join our team as an Executive Assistant/Project Management and Coordination Specialist. In this remote role, you'll play a crucial role in supporting our executives while also managing and coordinating key projects.

Key Responsibilities: 

• Executive Support: Provide high-level executive support, including calendar management, meeting coordination, and correspondence handling. 
• Personal Assistance: Provide personal assistance with tasks, appointments, and special projects. 
• Project Management and Coordination: Lead project planning, execution, and delivery, ensuring all deadlines and deliverables are met, and coordinating tasks among team members. 
• Process Optimization: Streamline administrative processes and maintain organizational systems to enhance efficiency. 
• Travel Management: Oversee travel arrangements, ensuring smooth and efficient journeys for executives. 
• Event Coordination: Play a key role in organizing events, managing logistics, and ensuring flawless execution. 
• Research and Analysis: Conduct research, compile reports, and provide valuable insights to support decision-making processes. 

• Project Management Experience: Proven track record in project management, preferably in a fast-paced environment. 
• Organizational Skills: Excellent ability to prioritize tasks and manage time effectively. 
• Communication Skills: Strong written and verbal communication skills. 
• Technical Proficiency: Proficient in Microsoft Office Suite and other relevant software applications. 
• Discretion and Professionalism: Ability to handle sensitive information with discretion and professionalism. 
• Team Player: Ability to work independently and collaboratively as part of a team. 
• Adaptability: Flexibility to adapt to changing priorities and deadlines. 
• Proactive Mindset: Proactively seek out new challenges and opportunities for improvement. 

At VSE the well-being of our people comes first, and we have nurtured a culture that focuses on health and wellness, personal growth, and social responsibility. We celebrate diversity and are committed to creating an inclusive environment of belonging for all employees and applicants. We are an equal opportunity employer.   

We offer an unlimited vacation policy and flexible work schedule, so you can prioritize your needs for whatever season of life you are in. Our comprehensive insurance programs include medical, dental, vision, and life. VSE employees also have access to a “wellness wallet” that will reimburse them for gym memberships, workout equipment, mindfulness apps, healthy food boxes, ergonomic workspace tools, and more.    

We prioritize investment in our people by offering a tuition reimbursement program and plenty of opportunities to continue learning. We also help you plan for your future and beyond by offering a 401k match and access to expert financial advice.    

We are currently inviting residents of Pennsylvania, New Jersey, Florida, Texas, Colorado, Massachusetts, and Maryland to apply for this position.  

You can learn more about life and work at VSE by visiting us here. 

Salary Range:  $60,000 - $85,000 per annum, depending on experience and expertise. This figure represents our good faith and reasonable estimate of the potential salary for this role. Salary and whole compensation package to be determined by the candidate’s education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. We may offer a salary outside this range to an exceptional candidate.   

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